【Dispatch Workers】Key Points and Practical Tips for Work Visa Renewal

1. Introduction

“Can I renew my work visa even if I am a dispatch worker?” – This is a very common concern we hear.
Compared to full-time employees, dispatch contracts are often short-term, which makes them appear less stable. As a result, the Immigration Services Agency tends to examine these cases more strictly.

This article explains, in simple terms, the key points to watch out for, the required documents, common reasons for refusal, and practical tips to successfully renew your work visa as a dispatch worker.

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2. Is It Possible for Dispatch Workers to Renew a Work Visa?

The short answer is yes – dispatch workers can renew their work visa.
However, compared to full-time employees, contract stability and the appropriateness of the job duties are reviewed more carefully, so proper preparation is essential.

Differences Between Full-Time Employees and Dispatch Workers

Item	Full-Time Employee	Dispatch Worker
Contract Type	Permanent (high stability)	Fixed-term (usually renewed every 3–12 months)
Employment Stability	Renewal is assumed	Risk of contract termination
Immigration Review	Relatively smooth	Careful check of contract and stability
Required Documents	Employment contract, certificate of employment, etc.	May require documents from both dispatch company and client company

Why Are Dispatch Workers Reviewed More Strictly?

• Short-term contracts create uncertainty about long-term employment
• Immigration must confirm that the duties match the approved visa category
• If the actual work is close to simple labor, there is a risk it will be judged as “outside visa activities”

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3. Key Points Immigration Looks At During Renewal

When dispatch workers apply for visa renewal, the following factors are closely examined:

Checkpoint	What Immigration Reviews	Notes
Contract Stability	Length and renewal prospects of the contract	3-month renewals are seen as unstable; contracts of 1 year or more are preferred
Job Duties	Whether duties fall under the visa category	Simple labor (e.g., factory line work) is not accepted
Actual Work	Whether real duties match the contract	Working outside the contract may lead to refusal
Income	Whether the salary supports stable living	Annual income of at least ¥2.5–3 million is desirable; tax records also checked
Social Insurance	Enrollment in health and pension systems	Lack of enrollment is often viewed negatively

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4. Required Documents and Submission Tips

For dispatch workers, in addition to the usual documents for work visa renewal, extra paperwork may be required.

Main Required Documents

• Employment contract with the dispatch company (latest version)
• Certificate of employment or work description from the client company
• Certificate of employment issued by the dispatch company
• Salary slips, tax payment certificates, and taxation certificates
• Documents showing contract renewal prospects (e.g., renewal notices)

Submission Tips

• Make sure information in documents from the dispatch company and client company match
• A document clearly stating “renewal expected” is reassuring
• For short-term contracts, supplement with additional materials such as recommendation letters or detailed job descriptions from the client company

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5. Common Reasons for Refusal

Dispatch worker renewals sometimes face refusal due to the following issues:

1. Contract Period Too Short
   → Repeated 3-month renewals are seen as unstable.
2. Job Duties Outside Visa Scope
   → If work is mainly simple labor or customer service rather than specialist duties, risk of refusal increases.
3. Unstable or Low Income
   → Significant drop in recent salary or unpaid taxes may cause issues.
4. Inconsistent Documentation
   → Differences between dispatch company and client company contracts raise concerns about the actual work situation.

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6. Tips for a Smooth Renewal

To increase the chances of approval, the following steps are effective:

• Ask for Cooperation from the Dispatch Company
  → Request a letter of intent for long-term employment or proof of contract renewal prospects.
• Collect Supporting Documents from the Client Company
  → Job description certificates or recommendation letters add credibility.
• Show Stable Income and Tax Compliance
  → Prepare salary slips, taxation certificates, and tax payment certificates.
• Attach Proof of Social Insurance Enrollment
  → Show that you are enrolled in health insurance and pension.
• Double-Check Consistency Across All Documents
  → Ensure that paperwork from the dispatch company, client company, and applicant do not conflict.

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7. Conclusion

Even as a dispatch worker, it is possible to renew your work visa if the conditions are met.
However, compared to full-time employees, contract stability and the appropriateness of job duties are reviewed more strictly. Without proper preparation, there is a higher risk of refusal.

• Show clear prospects of contract renewal
• Eliminate inconsistencies across documents
• Demonstrate stable income, tax compliance, and social insurance enrollment

By following these steps, dispatch workers can apply for visa renewal with greater confidence. If you have concerns, consulting an immigration professional and preparing supplementary documents is the safest approach.

Ishinagi Administrative Scrivener Office

If you would like to renew or change your work visa quickly and reliably, or if you feel uncertain about the application process, please feel free to consult with our office in Yodogawa-ku, Osaka. We provide support for clients from all over Japan, making use of our extensive experience in dealing with the Immigration Bureau.

If you wish to proceed with your work visa renewal or change of status smoothly and with confidence, please do not hesitate to contact us.

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